We are a smaller church (250 members) and we are having the same struggle. We are currently using the Shepherd's Staff version of a pictorial directory that I can download to a pdf and reduce size. Then I'm sharing it through Google Docs so it's available online and printing/binding for those that need hard copy.
Our church in Des Peres, MO, uses Instant Church Directory which has an app and online access. You can submit photos for members to help people identify names and and faces, but it gives contact information for members securely. The cost is $9.99 per congregation per month, regardless of church size. I have found it very fast and helpful in a large church to look up members and info. It comes with a 30 day trial to check it out.
We are a small church. Our website has a "back door/portal" for members and friends of the church. They do need to log in with their email address and use a password they created. Once in, they have access to the directory and other information (minutes, meetings, committee information, calendar, etc.) They are able to edit their own information.
Our church uses Church Center App in conjunction with Planning Center. All members using that app has access to each other with phone number and email. It has a huge disadvantage with our senior population who do not use a smart phone app because then they have no access at all and have to call the church to get a number or email. The staff and a few volunteers have access to all people using people.planningcenteronline.com
Thanks Kristine. Since my original post, our office manager copied selected the data from our online database and put it into a pdf to create our upcoming directory. We formerly had a photographer/directory company handle the publishing. Most members can open the pdf but we expect about 40% plus will want a paper copy. In 2023 I am just about all electronic, but a paper copy in my hand that I can mark-up or add notes to could be very helpful.
Concordia Plans1333 S. Kirkwood Road Kirkwood, MO 63122